Beyond Zero Digital Marketing Agency
Request for Proposal (TOR)
- Background Summary
This request for proposal seeks a highly qualified digital marketing agency firm with experience working within civil society, health services and/or social and behavioral change campaigns. BeyondZero is accepting proposals to develop and execute integrated digital campaigns with a specific focus on online media planning and buying, influencer marketing social media management, email & SMS marketing, content marketing and banner advertising, paid search to drive our overall demand creation strategy. The successful digital marketing agency will be responsible for an integrated digital marketing strategy to support lead generation goals across our Men who have sex with Men (MSM), Transgender (TG), Adolescent Girls & Young Women (AGYW) programmes.
- About Beyond Zero
Beyond Zero NPC is a registered section 21 (NPO) with a 17-year-long successful track record of delivering public health systems strengthening programmes in South Africa focusing on HIV/AIDS, STI care, TB care, patient support, treatment, and prevention. The organisation has extensive international donor grant management experience, managing various grants from Children’s Aids Fund (CAF), the United States President’s Emergency Plan for AIDS Relief (PEPFAR), KFW, Development Bank and the U.S. Centres for Disease Control and Prevention (CDC) and the Global Fund.
- Programme Overview
Beyond Zero (BZ) views demand creation as a strategic, evidence-based, and highly coordinated activity central to the MSM, TG & AGYW programme. The strategy is underpinned by a digital marketing reliance and the channeling of referrals through to SR service centres, further entrenching the referral base by creating incentives for referred & mined patients.
- Our Demand Creation Approach
The BZ demand creation method wants to yield high-volume implementation models supported by strategic demand creation and social mobilisation strategies as well as its contextual – and socially -led implementation of:
- Increased access to health services for MSM, TG & AGYW
- Increase in correct target group tested
- Increased engagement with prevention messaging (PrEP)
- Increased linkages to care
- Increased retention in care
- Decrease teenage pregnancy
- Increase retention in school
- Increase economic opportunities
- Reduce gender based violence (GBV)
- Scope of Services
5.1. Strategic Planning and Management
- Overall creative and strategic planning
- Provide overall account management including a dedicated account team reporting to project team led by Communication Manager.
- Provide optimization and performance evaluation to achieve better results and drive demand creation.
- Assist with identifying and securing key influencers across social and mainstream media to serve as campaign ambassadors or allies.
- Participate in monthly call and quarterly face-to-face meetings with Communications Manager & Programme staff
- Support in developing key messages for all campaigns.
5.2. Content Development and Management
- Conceptualize and execute social media activities to drive engagement, such as but not limited to referrals, promotions, activations, events, etc.
- Create social and digital media content (stories, photos, advocacy images, contests, campaigns, audio, video, infographics, etc.), posting daily to respective MSM, TG and AGYW channels.
- Design and illustration content for social media platforms and websites.
- Develop monthly content calendar to be reviewed and approved prior by project teams and Communications Manager.
5.3. Community and Web Management
- Manage and track all social media networks and campaign websites to analyze feedback from clients and provide them with more information when required and direct referrals to accurate service partners.
- Schedule approved content on social media and web platforms.
- Plan specific, timely campaigns across all platforms in line with current events and trends
- Grow social media communities and increase engagement across all platforms to drive referrals and linkages to care.
- Administrate the creation and publishing of relevant, original, high-quality content on all MSM, TG and AGYW campaign websites.
5.4. Paid Media
- Review data on the performance of social media platforms and adjusts plans or strategies to optimize reach.
- Provide strategy for online paid media targeting, including SEO and keywords bidding/buying.
- Generate and analyze reports on web traffic and KPIs using Google Analytics, Hoot suite, and other social media focused analytics channels.
5.5. Monitoring, Evaluation and Reporting
- Monitor and report monthly on all key metrics and overall ROI across all MSM, TG and AGYW campaign platforms.
- Provide weekly/monthly and quarterly qualitative and quantitative analytics report and evaluation on the impact of digital campaign including lead generation, referrals, responsiveness to website queries, optimization, landing page conversions.
- Optimization and performance evaluation to achieve better results and increase engagement on all campaign platforms and drive access to services.
6.Proposal guidelines
Please submit a proposal via email to Procurement at procurement@beyondzero.org.za no later than 16 October 2020 at 13:00 which is the closing date. For technical queries, email Communications Manager, Sivu Siwisa (sivus@beyondzero.org.za) no later than the abovementioned closing date and all enquiries made must be strictly technical.
Bid documents: RFP – Digital Marketing Agency – SS Edits
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR PROPOSALS FOR WEBSITE REDESIGNING FOR BEYOND ZERO
Required Service: Beyond Zero Website Redesigning
Quotation No: BZ 018/Comms/ 2020
Closing Date: 16 October 2020
Time: 13:00
Documents available: 110 Moore Street
Quigney
East London
5200
Contact Person: Quotations Submissions
Email: procurement@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted via email to procurement@beyondzero.org.za
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- For any work involving goods/services above R1 million, Beyond Zero requires suppliers to register for VAT.
- Terms of Reference and SBD Forms are available on the Beyond Zero Website
Bid documents: BZ Website Redesign RFP 2020 – SS Edits
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FOR THE FOLLOWING ITEMS FOR BEYOND ZERO
Quotations are invited for the following items required by Beyond Zero in its Quigney Office.
Required Service: Urgent procurement of the following items:
Quotation No: BZ 015/2020
Eastern Cape
| Thermometer
|
Gloves (Boxes)
|
Masks (N95)
|
Face Shields
|
Plastic Aprons
|
Reflectors
|
Waste Boxes
|
| 60 | 3 600 | 22 500 | 675 | 34 000 | 75 | 50
|
Free State
| Thermometer
|
Gloves (Boxes)
|
Masks (N95)
|
Face Shields
|
Plastic Aprons
|
Reflectors
|
Waste Boxes
|
|
| 23 | 1 380 | 7 800 | 220 | 13 200 | 30 | 20
|
|
Limpopo
| Thermometer
|
Gloves (Boxes)
|
Masks (N95)
|
Face Shields
|
Plastic Aprons
|
Reflectors
|
Waste Boxes
|
| 34 | 2 040 | 11 100 | 305 | 19 600 | 45 | 30 |
Closing Date: 16 October 2020
Time: 13:00
Documents available: 110 Moore Street
Quigney
East London
5200
Quotations Submissions
Email: procurement@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted via email to procurement@beyondzero.org.za
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- For any work involving goods/services above R1 million, Beyond Zero requires suppliers to register for VAT.
- Prospective suppliers are directed to the Beyond Zero website for all the supporting documents for this RFQ.
Technical Evaluation
|
|
|
|
|
Experience of the institution.
|
|
|
Bid documents: SBD 1
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FOR THE PROCUREMENT OF 67 LAPTOPS FOR BEYOND ZERO
Required Service: Procurement of 67 laptops for Beyond Zero
Quotation No: BZ 016/ 2020
Closing Date: 16 October 2020
Time: 13:00
Documents available: 110 Moore Street
Quigney
East London
5200
Contact Person: Quotations Submissions
Email: procurement@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted via email to procurement@beyondzero.org.za
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- For any work involving goods/services above R1 million, Beyond Zero requires suppliers to register for VAT.
- Prospective suppliers are directed to the Beyond Zero website for all the supporting documents for this RFQ.
TERMS OF REFERENCE
- Laptop Specifications
- ProBook 430 G6 Notebook PC (5PP35EA)
- 8th Generation Intel Core i5-8265U Processor (6M Cache, 1.60 GHz, up to 3.90 GHz, 4 cores),
- 4GB DDR4 2400MHz RAM (1 x 4GB, 1 slot free, 32GB Max),
- 500GB 7200RPM SATA Hard Drive,
- 13.3-inch HD SVA eDP Anti-glare LED-backlit Display (1366 x 768),
- No Optical Drive,
- Full Size Keyboard without Numeric Keypad,
- Intel UHD Graphics 620,
- Fingerprint Reader,
- 720p HD webcam,
- Intel Dual Band Wireless-AC 9560 802.11a/b/g/n/ac (2×2) Wi-Fi + Bluetooth 5,
- Connectivity: 2 x USB 3.1 Gen 1 (1 power port),
- 1 x USB 3.1 Type-C Gen 1 (Power delivery, DisplayPort),
- 1 x RJ-45, 1 x headphone/microphone combo, 1 x SD Card Slot,
- Windows 10 Pro 64-Bit. 3-year warranty
Bid Documents: SCM-Bid documents SBD 1
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
Beyond Zero Website Redesign
Request for Proposal
RFP Publication Date: 21 September 2020
Closing Date: 30 September 2020
Background Summary
This request for proposal seeks a highly qualified website design firm with experience working within civil society, health services and/or social and behavioral change campaigns. BeyondZero is accepting proposals from outside vendors to complete the designing the Beyond Zero website (www.beyondzero.org)
In 2019, a new website was developed but not fully and updated to integrate key content from the old website. The new website is showing its limitations to effectively communicate the work that Beyond Zero as well as merge an intranet site for staff. A new website will support our organization’s goals to drive the impact of our work and support our efforts in implementation, innovation, communications, development, and recruiting.
About Beyond Zero
Beyond Zero NPC is a registered section 21 (NPO) with a 14-year-long successful track record of delivering public health systems strengthening programmes in South Africa focusing on HIV/AIDS, STI care, TB care, patient support, treatment, and prevention.
The organisation has extensive international donor grant management experience, managing various grants from Children’s Aids Fund (CAF), the United States President’s Emergency Plan for AIDS Relief (PEPFAR), KFW, Development Bank and the U.S. Centres for Disease Control and Prevention (CDC) and the Global Fund.
Website Goals & Objectives
Our website’s number one objective is to inform and educate, engage our customer base and position our brand as a thought leader through resource content.
This website must be user-friendly to all of the following stake holders: staff, existing and new customers, community partners, existing and potential donors. Website will be maintained within BZ, but assisted by the Developer as needed. It is the expectation that all prospective Bidders have a basic knowledge of BZ’s role within the communities it operates.
Overall, our goals for the website is:
- Complete the redesign of an existing
- Integrate our staff intranet platform with secure login feature
- Ensure website security/SSL certificate is active
- Promote existing BZ campaigns and hyperlink campaign microsites
- Encourage donations and support
- Build a community and connect like-minded people
- Reach the population groups or target groups we service
- Google optimised
- Visible campaigns and programmes
- Visible brand call to action
- Copy re-write
- Great imagery
New Website Functionality Requirements
Services Proposals should include cost estimates for the following services:
- Design
○ User research
○ Information architecture / wire frames (new website infrastructure)
○ Style sheets and templates
- SEO
○ Organic SEO
○ Search strategy
- Development
○ Front-end
- Content strategy
- Content migration
- Social media integration (share buttons, follow buttons, etc.)
- Mailing list sign-up form
- Contact Form
- Calendar of Events
- Donor Recognition and Giving Opportunities
- Website should have a page for “Success stories” which will include videos, testimonials, photos and captions of patients who benefited from the various BZ programs. This is not a blog but rather a space that is curated by Beyond Zero.
○ Integration
○ Browser & device testing, usability testing
- Consulting
○ Advice on software
○ Migration strategy
○ Advice on how to maintain accessibility
○ Security, possibly with multi factor authentication for administrators
○ Project Management
○ Possible quarterly website maintenance
Ecommerce Details
We would like the ability to offer donation payment portals. Payment types taken: major credit cards, PayPal, option to be invoiced/billed. And NPO tax certificate compliant.
Training
We require the agency to provide detailed user training on CMS to key staff members (small group). General training on the CMS will be delivered by BZ to a larger group of staff members
Delivery and Sign off
Prior to final sign-off, BZ requires delivery and uploading of site to an outside third party, or hosting
Once the website has been completed and accepted by BZ, the website design and all of its contents, software and architecture become BZ’s property.
Proposal guidelines & evaluation criteria
Please submit a proposal, email Procurement Manage, Sinethemba Matyaleni (sinethembam@beyondzero.org.za) no later than 30 September, 2020. For RFQ related queries, email Communications Manager, Sivu Siwisa (sivus@beyondzero.org.za) no later than Friday, 25 September 2020.
Proposed solution(s) must meet the scope, requirements, and needs included herein and be presented in a clear and organized manner.
Proposals should include:
- Company background and experience
- References
- Strategic approach
- Recent examples of relevant work
- Team bios and technical expertise
- Estimated cost for services: include line items, rates, resources, expenses, estimate vs. cap.
- Please itemize to explain how your fees break out for each aspect requested in this RFP.
- Terms and Conditions
RFP & Project Timeline Details
RFP Sent: 18 September 2020
Responses Due: 30 September 2020
Finalists Selected & Contacted: 5 October 2020
Winner Selected & Contacted: 8 October 2020
Project Kick-off: 12 October 2020
New Website Launch Target Date: 26 October 2020
REQUEST FOR QUOTATIONS FROM PROSPECTIVE SUPPLIERS TO URGENTLY PROCURE FOUR ADDITIONAL BAKKIES FOR BEYOND ZERO IN ITS QUIGNEY OFFICE, EAST LONDON
REQUIRED GOODS / SERVICES: Urgent Procurement of 4 x 4 X2 Double Cabs (Detailed TOR attached)
Quotation No: BZ 007/ 2020
Closing Date: 15 September 2020
Time: 13:00
Documents available: 110 Moore Street, Quigney, East London, 5200
Contact Person: Technical
Dr. Futshane
Email: bulumkof@beyondzero.org.za
Quotations Enquiries
Supply Chain Management Consultant
Email: procurement@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted via email to procurement@beyondzero.org.za
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- The suppliers must be VAT registered.
- The suppliers must indicate their delivery period in their quotations.
SUPPLIERS MUST ENSURE THAT ALL QUOTATIONS ARE EMAILED WITH SUPPORTING DOCUMENTATION AT PROCUREMENT@BEYONDZERO.ORG.ZA. SUPPLIERS ARE FURTHER ADVISED THAT ANY QUOTATION RECEIVED AFTER THE CLOSING DATE AND TIME WILL NOT BE ACCEPTED.
Bid documents:
Beyond Zero – Supplier Database Registration Form (3)
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FROM PROSPECTIVE SUPPLIERS TO PROVIDE TRAVEL MANAGEMENT SERVICES FOR BEYOND ZERO FOR THE PERIOD OF 12 MONTHS
Quotations are invited for the following items required by Beyond Zero in its Quigney Office.
Required Service: Provision of Travel Management Services for the period of 12 Months
Quotation No: BZ 003/ 2020
Closing Date: 11 September 2020
Time: 13:00
Documents available: 110 Moore Street, Quigney, East London, 5200
Contact Person: Technical
Dr. Futshane
Email: bulumkof@beyondzero.org.za
Quotations Enquiries
Supply Chain Management Consultant
Email: sinetembama@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted in sealed envelopes.
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- Bids/Quotations will be evaluated at 80/20 principle
SUPPLIERS MUST ENSURE THAT ALL QUOTATIONS ARE DELIVERED AND DEPOSITED IN THE TENDER BOX IN DUE TIME AND DATE. ALTERNATIVELY, SUPPLIERS CAN EMAIL THE QUOTATIONS WITH SUPPORTING DOCUMENTATION AT PROCUREMENT@BEYONDZERO.ORG.ZA. SUPPLIERS ARE FURTHER ADVISED THAT ANY QUOTATION RECEIVED AFTER THE CLOSING DATE AND TIME WILL NOT BE ACCEPTED.
Bid documents:
Beyond Zero – Supplier Database Registration Form (3)
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FROM PROSPECTIVE SUPPLIERS TO PROVIDE SECURITY SERVICES TO BEYOND ZERO EAST LONDON OFFICES
Quotations are invited for the following items required by Beyond Zero in its Quigney Office.
Service: Provision of Security Services for a period of 12 months
Quotation No: BZ 002/ 2020
Closing Date: 11 September 2020
Time: 13:00
Documents available: 110 Moore Street, Quigney, East London, 5200
Contact Person: Technical
Dr. Futshane Email: bulumkof@beyondzero.org.za
Quotations Email:
Supply Chain Management Consultant
Email: sinetembama@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted in sealed envelopes.
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
SUPPLIERS MUST ENSURE THAT ALL QUOTATIONS ARE DELIVERED AND DEPOSITED IN THE TENDER BOX IN DUE TIME AND DATE. ALTERNATIVELY, SUPPLIERS CAN EMAIL THE QUOTATIONS WITH SUPPORTING DOCUMENTATION AT PROCUREMENT@BEYONDZERO.ORG.ZA. SUPPLIERS ARE FURTHER ADVISED THAT ANY QUOTATION RECEIVED AFTER THE CLOSING DATE AND TIME WILL NOT BE ACCEPTED.
Bid documents:
Beyond Zero – Supplier Database Registration Form (3)
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
SECURITY SERVICES BZ MAY2020 (1)
REQUEST FOR QUOTATION FOR PROVISION OF ICT NEEDS ANALYSIS SERVICE TO BEYOND ZERO
Principal Recipient (PR): Beyond Zero
Grant Number: ZAF-C-BZ 004
Title of Program: Investing for Impact against TB and HIV
Period of Consulting: 1 month
Output Expected: Needs Analysis Report and SOW for ICT SP
- BACKGROUND
Beyond Zero (BZ) has been successfully implementing comprehensive services across the HIV and TB care continuum in the Eastern Cape (EC), KwaZulu-Natal (KZN) and Limpopo Provinces for the past 17 years, targeting key and vulnerable populations including: adolescents and youths, sex workers (SW), orphans and vulnerable children (OVC), men who have sex with men (MSM) and people living with HIV amongst others.
BZ is one of the four Global Fund for AIDS, TB and Malaria (GFATM) Principal Recipients (PRs) in South Africa to lead and provide strategic management, oversight, monitoring and evaluation on the implementation of the GF grant for the period April 2019 until March 2022. Beyond Zero will be implementing activities addressing the Acquired Immune Deficiency Syndrome (AIDS) and Tuberculosis epidemics in South Africa, and more specifically the following modules: • Prevention programs for adolescents and youth, in and out of school (AGYW); • Comprehensive prevention programs for Men who have sex with Men (MSM); • Comprehensive prevention programs for Transgender (TG) people and • Community response systems (CRS)
Project Goals and Objectives
Goals
- Accelerate prevention to reduce new HIV and TB infections and STIs
- Reduce morbidity and mortality by providing treatment, care and adherence support for all
- Reach all key and vulnerable populations with customised and targeted interventions
- Address the social and structural drivers of HIV, TB and STIs, and align these efforts to the National Development Plan
- Ground the response to HIV, TB and STIs in human rights principles and approaches
- Promote leadership and shared accountability for sustainable response to HIV, TB and STIs
- Mobilise resources and maximise efficiencies to support the achievement of NSP goals and ensure a sustainable approach
- Strengthen strategic information to drive progress towards achievement of NSP goals
2. ICT CONSULTING SERVICE
Suitably qualified ICT Consultant are invited to:
- Conducting a comprehensive audit of Beyond Zero’s current ICT environment, including inventory, integrity of current ICT equipment
- Developing an ICT needs analysis,
- Develop a ICT audit report with recommendations on improvements
- Develop a scope of work with timelines for the appointment of an ICT service provider.
- Assist in the appointment of ICT service provider
Beyond Zero (BZ) has 2 offices in East London, 1 in Centurion, 1 in Mangaung and 1 in Polokwane.
The service provider will be expected to conduct these activities over a period not exceeding 1 month and will directly report to the Senior Management Team (SMT) through the Chief Risk Officer of BZ.
- PERIOD OF CONTRACT
The service provider will be contracted to Beyond Zero for a period of 1 month.
- REQUIRED QUOTATION SHOULD INCLUDE THE FOLLOWING:
4.1 General description of services to be offered by the Consultant.
4.2 A work-plan with timelines
4.2 Proven experience in the delivery of ICT support to organisation/s (Name of organisation, details of work performed, timeframe should be clearly demonstrated).
4.3 CV of consultant’s that will be allocated to Beyond Zero in the contract.
4.4 Detailed proposed fee structure
4.5 Tax clearance certificate and VAT registration (Only applicable to companies)
- SUBMISSION DEADLINE: 11 SEPTEMBER, 2020 at 13:00
6. BUDGET & PAYMENT
Payments shall be processed upon satisfactory achievement of approved deliverables and time frames as indicated in the work plan.
- REPORTING
A comprehensive activity report shall be submitted after completion of each deliverable in accordance with the time frame and frequency stipulated in the approved work plan.
Correspondence and relevant documents considered relevant to the deliverables shall remain the property of BZ and such retained by the NGO.
- CONTACT DETAILS
Proposal should be submitted to procurement@beyondzero.org.za
Proposals submitted after the submission date will not be considered.
Bid documents:
Beyond Zero – Supplier Database Registration Form (3)
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FROM PROSPECTIVE SUPPLIERS TO PROVIDE COURIER SERVICES FOR BEYOND ZERO FOR THE PERIOD OF 12 MONTHS
Quotations are invited for the following items required by Beyond Zero in its Quigney Office.
Required Service: Provision of Courier Services for the period of 12 Months
Quotation No: BZ 005/ 2020
Closing Date: 11 September 2020
Time: 13:00
Documents available: 110 Moore Street, Quigney, East London, 5200
Contact Person: Technical Enquiries
Mr. Mavuso Vokwana
043 722 5400
Quotations Enquiries
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted in sealed envelopes.
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
- Quotations will be evaluated on a 80/20 principle
SUPPLIERS MUST ENSURE THAT ALL QUOTATIONS ARE DELIVERED AND DEPOSITED IN THE TENDER BOX IN DUE TIME AND DATE. ALTERNATIVELY, SUPPLIERS CAN EMAIL THE QUOTATIONS WITH SUPPORTING DOCUMENTATION AT PROCUREMENT@BEYONDZERO.ORG.ZA. SUPPLIERS ARE FURTHER ADVISED THAT ANY QUOTATION RECEIVED AFTER THE CLOSING DATE AND TIME WILL NOT BE ACCEPTED.
EXPECTED QUOTATION STRUCTURE
MAIN CENTRES TO MAIN CENTRES
| SERVICE | PACKAGE | PRICING RATES |
| Next day by 17h00 | Up to 1.99kg | |
| Express Road (24 – 48 hrs.) | Up to 4.99kg | |
| Economy (48 – 72 hrs.) | Up to 9.99kg |
TO OR FROM REGIONAL CENTRES
| SERVICE | PACKAGE | PRICING RATES |
| Next day by 17h00 | Up to 1.99kg | |
| Express Road (24 – 48 hrs.) | Up to 4.99kg | |
| Economy (48 – 72 hrs.) | Up to 9.99kg |
Service providers are expected to service all Beyond Zero offices.
Quotation must include a high risk surcharge to all high risk areas.
Quotation must reflect insurance provision.
Quotation must indicate provision for deliveries to some regional areas and the expected time frames.
Bid documents:
Beyond Zero – Supplier Database Registration Form (3)
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
REQUEST FOR QUOTATIONS FROM PROSPECTIVE SUPPLIERS TO PROCURE PrEP DRUGS FOR BEYOND ZERO IN LINE WITH ADVERTISED QUANTITIES
Quotations are invited for the following items required by Beyond Zero in its Quigney Office.
Required Service: Procurement of PrEP Drugs for Beyond Zero amounting to 17 600 bottles. The medicines are not to be sold as they are for public health patients/clients and collaboration with health district facilities. The PrEP regimen is Tenofovir Disoproxil Fumarate (300mg) /Emtricitabine (200mg) to be procured from Mylan (Pty) Ltd, MacLeod’s Pharmaceuticals (Pty) Ltd or any other approved supplier at pre-determined single exit exempted prices.
Quotation No: BZ 001/ 2020
Closing Date: 11 September 2020
Time: 13:00
Documents available: 110 Moore Street, Quigney, East London, 5200
Contact Person: Technical
Dr. Futshane
Email: bulumkof@beyondzero.org.za
Quotations Enquiries
Supply Chain Management Consultant
Email: sinetembama@beyondzero.org.za
Mandatory Compliance
- Prospective suppliers must ensure that quotations are on a company letter head and should comply to the letter with the specification provided.
- Quotations must be submitted via email to procurement@beyondzero.org.za
- Quotations must be addressed correctly, reflecting the quotation number, description, closing date and time as well as the name and address of the service provider.
- The B-BBEE Status Level Verification Certificate MUST be attached.
- The suppliers must submit their Tax Clearance Certificate and the pin.
SUPPLIERS MUST ENSURE THAT ALL QUOTATIONS ARE DELIVERED AND DEPOSITED IN THE TENDER BOX IN DUE TIME AND DATE. ALTERNATIVELY, SUPPLIERS CAN EMAIL THE QUOTATIONS WITH SUPPORTING DOCUMENTATION AT PROCUREMENT@BEYONDZERO.ORG.ZA. SUPPLIERS ARE FURTHER ADVISED THAT ANY QUOTATION RECEIVED AFTER THE CLOSING DATE AND TIME WILL NOT BE ACCEPTED.
Bid documents:
SCM-Bid documents SBD 4 DECLARATION OF INTEREST
Beyond Zero – Supplier Database Registration Form (3)
REQUEST FOR PROPOSAL – OCA SERVICES
Terms of Reference for Service Provider (SP) to Conduct Organisational Capacity Assessments (OCA)
- INTRODUCTION
Beyond Zero (BZ), a registered South African not for profit organization, (NPO), has been selected by the South African Country Coordinating Mechanism (CCM) to serve as a Principal Recipient (PR) for the South African Global Fund Grant for the Period 1st April to 31st March 2022. BZ is implementing four modules on the grant, namely Adolescent Girls and Young Women (AGYW), Men who have Sex with Men (MSM), Transgender (TG) and Community Response Systems (CRS) in seven provinces; Western Cape, KwaZulu Natal, North West, Limpopo, Free State, Western Cape and Mpumalanga.
Capacity Building, which includes, Training, Coaching and Mentoring support is a key component of this grant. BZ is expected to provide a variety of both Accredited and Non Accredited trainings to Sub Recipients (SRs), Community Based Organisation (CBOs) and Civil Society Organisations (CSOs) throughout the 3 year grant period.
- TASK
Before embarking on training and mentoring, BZ is expected to conduct organisational capacity assessments. The Capacity building assessment are Capacity Baseline Assessments of Civil Society Organisations (CSOs) that serve as organizational capacity baseline assessments. To perform the assessment, a standardized capacity assessment tool (CAT) is used by BZ to assess the baseline capacity development areas for organisations. The CAT has 10 capacity domains that are assessed with several elements within each domain that constitutes best practice within the civil society sphere. These are:
*Governance, Leadership and Strategy *Community Linkages, Networks and Partnerships
*Human Resource Management *Sustainability
*Financial Management *Communication and Marketing
*Administrative Capacity *Monitoring, Evaluation Reporting and Learning (MERL)
*Health Products and Services * Programme Capacity
The CAT scores organisations according to their level of functioning (0) emerging, (1) developing, (2) maturing and (3) well-functioning with clear guidelines and evidence needed from organisations to progress from one level to another. The results of the capacity assessments are used to inform programme decisions on capacity building needs. The capacity assessments and the capacity building plans that will be developed based on capacity gaps will inform BZ’s (1) training to be conducted and (2) mentoring to be done to CSOs.
- SCOPE OF WORK
Beyond Zero seeks a Service Provider to conduct the Organisational Capacity Assessments (OCA) using the Capacity Assessment Tool (CAT). The Service Provider, is expected to
- Conduct OCAs for between 37 to 40 CSOs in Free Sate, Limpopo and Eastern Cape
- Generate report or each OCA conducted using the CAT
- Develop Capacity Building Plans for each CSO using the CAT
- Develop an overall report of findings from the assessment
- DURATION OF TASK
This task is expected to be conducted over a 2 months’ period, September to October 2020.
- SERVICE PROVIDER (SP) REQUIRED
A SP with knowledge and experience in using the CAT such as the one developed by NACOSA and used by GF PRs is required.
A detailed proposal in response to this ToR is due by Friday 11th September no later than 17h00 containing all of the information required to evaluate the bid against the requirements stipulated in this terms of reference document. Please send your proposals to procurement@beyondzero.org.za and please copy robw@beyondzero.org.za .The following should be attached to the proposal as annexures:
- Annexure A: Indicative Project Plan that reflect how you intend to approach the project.
- Annexure B: Summary of past experience. The proposal should contain CVs of proposed team members which show the range of sustainability/similar assignments they have undertaken and the size of these assignments, letters of reference or other means of verifying past experience.
- Annexure C: Summary details of proposed team/s.
- Annexure D: Pricing information. Price proposals should include VAT and should be fully inclusive to deliver the outputs indicated in the terms of reference.
- Annexure E: Valid B‐BBEE Status Level Verification Certificate (Original or Certified Copy) bearing SANAS logo. QMEs/EMEs: Sworn affidavit.
- Annexure F: SARS Tax Clearance Certificate.
Request for Proposal for Sustainability Framework Support Consultant
SANAC requires a consultancy that will adopt a consultative process through the TWG and through other provincial and national structures for the development of the framework to achieve all the objectives. The consultancy will work with many stakeholders, attending and preparing for consultations, assisting with the development of presentations and communication pieces on progress, ongoing development and refinement of the sustainability framework document. As the process of the development of the sustainability framework coincides with the process of the writing up of the new GF application, the consultancy will be expected to work in collaboration with the consultant who will be drafting the Resilient and Sustainable Systems for Health (RSSH) component of the new GF application.
A detailed proposal in response to this ToR is due on Friday 21 August 2020 by 15h00 containing all the information required to evaluate the bid against the requirements stipulated in the below terms of reference document. Please send your proposals to Geraldine@sanac.org.za and please copy Rogerio@sanac.org.za.
ToR: Terms of Reference Sustainability Framework Support Consultant
REQUEST FOR PROPOSAL FOR THE PROVISIONING, WAREHOUSING AND DELIVERY OF SANITARY DIGNITY PADS AND HAND SANITIZER FOR THE USE OF AGYW IN SCHOOL, COMMUNITY SAFE SPACES AND TVETs.
Beyond Zero requests for proposals for the provisioning, warehousing and delivery of sanitary dignity pads and hand sanitizers for the use of AGYW in school, community safe spaces and TVETs
Publish date: 24 July 2020
Closing date: 7 August 2020
Closing time: 12H00 CAT (midday)
Validity period: 90 days
Bidding Document: RFP-BZ-GF-0006-2020
ENQUIRIES
Enquiries regarding this RFP are to be submitted via e-mail to:
RFP Enquiries – Procurement Officer: procurement@beyondzero.org.za
Inquiries should reference specific paragraph numbers, where appropriate. All enquiries must be forwarded in writing by email by no later than 17H00 on Thursday 30 July 2020.
REQUEST FOR PROPOSALS : TGF-20-050 Technical Assistance Adolescent Girls and Young Women
The Global Fund to Fight AIDS, Tuberculosis and Malaria (the “Global Fund”) invites proposals for Technical Assistance (TA) AGYW (Adolescent Girls and Young Women). The TA will provide technical support to the AGYW Principal Recipients.
How to apply
TGF Sourcing Application (The platform)
- For audit and efficiency purposes, this RFP process is being managed electronically, and bidders are required to submit their proposals in the following URL for Sourcing Application: https://access.theglobalfund.org/
- When applying, please use the Guidance Notes – “Responding to an RFP/RFQ/RFI in the TGF Sourcing Application, SUPPLIER INSTRUCTION.”
- Proposals must be submitted in TGF Sourcing Application, and received by the Global Fund by the RFP Closing Time: 11:00 AM CEST (Swiss Time*) and at the RFP Closing Date: 28 July, 2020.
- In case, you do not have a Supplier Id in TGF Sourcing Application, please send an email with sufficient notice to geraldine.mougamadou@theglobalfund.org with the following title in the subject: • “TGF-20-0520” – Request for login user id creation in TGF Sourcing / iSupplier portal – “Put your organization name”.
Documents
For all relevant documents, click on the link below:
https://www.theglobalfund.org/en/business-opportunities/individual-consultancies/
Global Fund Grant July 2019 – Request for Proposals, Module 4: Community Response and Systems – (CRS)
CSO CAPACITY DEVELOPMENT
CALLING ON ELIGIBLE (HIV) CBOS AND CSOS
EASTERN CAPE, LIMPOPO & FREE STATE
Do you work with the following Key and Vulnerable Populations (KVP):
• People living with HIV (PLHIV) and TB,
• Sex Workers [SW]
• Men who have Sex with Men [MSM],
• People Who Inject Drugs [PWID],
• Transgender [TG])
• Adolescent Girls and Young Women [AGYW]).
Beyond Zero invites interested and registered CBOs and CSOs to apply for participation in the CRS Capacity Building Programme.
Deadline: 13 July 2020
Application Form CRS Cap Building Ph2
REQUEST FOR INFORMATION – COURIER, PRINTING & SECURITY SERVICES.
Beyond Zero seeks to appoint COURIER, PRINTING, & SECURITY SERVICES service providers. If your organisation is interested in being considered to provide such services, please complete the Request for Information form(s) below and return to procurement@beyondzero.org.za
Request for Information : PRINTING SERVICES BZ MAY2020
Request for Information:COURIER SERVICES BZ MAY2020
Request for Information: SECURITY SERVICES BZ MAY2020
Call for proposals to provide Accredited and Non-accredited training for Civil Society Organisations
Scope of work
Beyond Zero (BZ) seeks to appoint a legally registered Training Service Provider (TSP) to implement training aimed at developing and strengthening the organizational capacity of CSOs as well as providing training in HIV services to enable them to manage and deliver HIV & TB programs in an effective, accountable and sustainable manner.
BZ is seeking to appoint suitably qualified and experienced TSPs to provide both Accredited and Non-Accredited training in 3 provinces (Limpopo, Eastern Cape and Free State) where BZ is implementing GF CRS programme.
Please direct any questions to: procurement@beyondzero.org.za before 17h00 on Wednesday 1 July 2020.
Applicants are requested to submit their application and copies of relevant registration documents by e-mail to the following address: procurement@beyondzero.org.za
Closing Date: The deadline for the submission of applications is 17h00 Friday 3 July 2020.
Terms of Reference: Terms of Reference_TSP_Accredited Non Accredited_June 2020
Request for Proposal: Funding Development Consultant or Organization
Beyond Zero (BZ) seeks services of an experienced Consulting firm or Consultant for the development of funding proposals.
Organisational Background
BZ has managed to positively implement broad services across the HIV and TB care field in the Eastern Cape (EC), KwaZulu-Natal (KZN) and Limpopo Provinces for the past 17 years. The target has been key and vulnerable populations that include; adolescents and youths, sex workers (SW), orphans and vulnerable children (OVC), men who have sex with men (MSM), and people living with HIV amongst others. BZ is one of the 4 nominated Principal Recipient (PRs) in South Africa to lead and offer strategic management, oversight, monitoring and evaluation on the execution of the Global Fund grant for the period April 2019 until March 2022 in 7 provinces of South Africa.
Requirements
The chosen consultant/organization will be required to:
- Work with the CEO’s office and report directly to the CEO.
- Identify funding opportunities and develop funding proposals
- Provide a proven track record in-terms of successful proposals; experience in the NGO, HIV and TB environment is a must.
- Well-versed with the District Health System of South Africa.
- Familiar with the main funding entities in South Africa and donor funding requirements.
- Proficient in English (written and spoken).
Period of engagement
The consultant or organization is required from the 15th of June 2020 until the 15th of July 2020.
Interested entities are requested to submit their CV or Company Profile, hourly rates, and proof of development of successful proposals and submit to admin@beyondzero.org.za.
Deadline: 15th June 2020.
Consultancy to Develop the Funding Sustainability Framework for South Africa
The development of a sustainability framework and provincial sustainability road-maps will facilitate the definition of program ownership and responsibility and improve co-ordination once donor-funding lapses.
This call therefore seeks the services of a consultancy who will work in conjunction with the national Technical Working Group on Sustainability to develop a sustainability framework for the country and to set up provincial structures and road-maps on sustainability. The consultant will ensure the gradual inclusion of externally funded activities in provincial and district planning and budgeting.
A detailed proposal in response to this ToR is due on Monday 25 May by 12h00 pm containing all the information required to evaluate the bid against the requirements stipulated in this terms of reference document. Please send your proposals to Geraldine@sanac.org.za and please copy Rogerio@sanac.org.za
Terms of reference: Terms of Reference Sustainability Framework Support Consultant Final
REQUEST FOR PROPOSAL FOR PROVISION OF EXTERNAL AUDITOR SERVICE
Amendment Notice: External Audit Services Ref no: BZ-GF-0005-2020
Dear Potential Bidders
Note that there were amendments made to our initial RFP no : BZ– GF–0005–2020 due to IT glitches we had. Kindly visit our website and familiarise yourself with the new amendment terms and information regarding closing dates for re-submissions.
(Information is clearly outlined on the RFP document)
Bidders who submitted earlier are advised to resubmit to the email listed on the initial RFP as it is now fully functional (gfauditrfp@beyondzero.org.za )
Download here: Bidd Documents Audit Services –
ALL PROPOSALS MUST BE SUBMITTED ON THIS OFFICIAL PROPOSAL FORM
THIS RFP IS SUBJECT TO THE GENERAL CONDITIONS OF THE BID, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.
REQUEST FOR PROPOSAL FOR THE PROVISIONING, WAREHOUSING AND DELIVERY OF MALE CONDOMS AND LUBRICANT
Beyond Zero NPC is one of the four Global Fund for AIDS, TB and Malaria (GFATM) Principal Recipients (PRs) in South Africa to lead and provide strategic management, oversight, monitoring and evaluation on the implementation of the GF grant for the period April 2019 until March 2022.
Beyond Zero is looking for the services of a supplier to provide the warehousing and distribution of condoms and lubricants.
RFP number: RFP-BZ-GF-0004-2020
How to apply
Suitably qualified South African enterprises meeting the eligibility criteria and with relevant experience can apply by submitting a detailed proposal with required documentation as outlined in the Terms of Reference (see link below). These should be forwarded by email, no later than 17h00 on Tuesday 24th March 2020 to procurement@beyondzero.org.za
INQUIRIES
Inquiries regarding this RFP are to be submitted via e-mail to: RFP Inquiries – Procurement Officer procurement@beyondzero.org.za. Inquiries should reference specific paragraph numbers, where appropriate.
THIS RFP IS SUBJECT TO THE GENERAL CONDITIONS OF THE BID, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT
Bidding document : RFP-BZ-GF-0004-2020
REQUEST FOR PROPOSAL FOR APPOINTMENT OF TRAINING INSTITUTION TO OFFER ORIENTATION ON COMPREHENSIVE SEXUALITY EDUCATION IMPLEMENTATION SUPPORT ADVOCACY
Beyond Zero NPC is one of the four Global Fund for AIDS, TB and Malaria (GFATM) Principal Recipients (PRs) in South Africa to lead and provide strategic management, oversight, monitoring and evaluation on the implementation of the GF grant for the period April 2019 until March 2022.
Beyond Zero is looking for the services of a training institution to offer comprehensive orientation and training on the implimentation of sexual education, support and advocacy.
RFP number: RFP-BZ-GF-0003-2020
Compulsory briefing: 14hOO on Monday 23rd March 2020 via teleconference (details to be provided). All proposals must be submitted on the official proposal form.
INQUIRIES
Inquiries regarding this RFP are to be submitted via e-mail to: RFP Enquiries – Procurement Officer Procurement@beyondzero.org.za
Inquiries should reference specific paragraph numbers, where appropriate. All inquiries must be forwarded in writing by email by no later than 17h00 on Tuesday 24th March 2020.
THIS RFP IS SUBJECT TO THE GENERAL CONDITIONS OF THE BID, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT
CALL FOR PROPOSALS : TECHNICAL AND FINANCIAL AUDIT SERVICES
Beyond Zero NPC is one of the four Global Fund for AIDS, TB and Malaria (GFATM) Principal Recipients (PRs) in South Africa to lead and provide strategic management, oversight, monitoring and evaluation on the implementation of the GF grant for the period April 2019 until March 2022.
Beyond Zero is looking for the services of an auditing firm who will prepare Special Purpose Grant Financial Statements (SPGFS).
Bidders are requested to submit electronic bids to the given email address below clearly marked : TECHNICAL AND FINANCIAL PROPOSAL FOR AUDIT SERVICES FOR THE BEYOND ZERO GLOBAL FUND GRANT; and,
Bidders are to separate technical and financial offers as two (2) attachments in their electronic bid submission.
Interested audit firms with international recognition should submit their proposals, clearly indicating ‘Proposal for the Provision of External Audit Services’ on or before Friday, 21st February 2020 at 17:00hrs to the following address:
All Proposals received after this time and date, or submitted otherwise than indicated in this shall not be considered.
Download the terms of reference here:
Finance_External_Auditors_Terms_of_Reference (RFP-BZ-GF-001-2020)
CALL FOR PROPOSALS: PHARMACEUTICAL SUPPLY MANAGEMENT TENDER
The South Africa Global Fund Country Coordinating Mechanism (GF CCM) is responsible for leading the implementation of HIV and TB programmes funded by the Global Fund to Fight AIDS, TB and Malaria (GF). The Principal Recipients (PRs) AFSA, Beyond Zero and NACOSA funded by the Global Fund are seeking services of a qualified service provider to: procure, warehouse, store and distribute health products to 20 Districts within eight South African Provinces. The service provider must also provide ongoing site assessment –at the delivery point. The programme duration is: Apr 2019 – Mar 2022.
How to apply
Suitably qualified South African pharmaceutical enterprises meeting the eligibility criteria and with relevant experience can apply by submitting a detailed proposal with required documentation as outlined in the Terms of Reference (see link below).
All proposals should be hand-delivered to: SANAC Offices at: 333 Grosvenor Street, Hatfield Gardens, Block E, 2nd Floor, Hatfield, Pretoria; by Friday, 29 November 2019, no later than at 12h00 (noon) South African standard time.
Documents
For relevant documents, click on the links below:
ToR RFP PrEP PSM 20191021_FINAL
Proposal briefing
A non-compulsory briefing will be held on 28 October 2019 at SANAC Offices at 333 Grosvenor Street, Hatfield Gardens, Pretoria 12h00 to 13h30
Questions
Questions about this tender may be submitted by email to: psm@nacosa.org.za with “RFP-PSM-20190828 Tender Query” in the subject line. The deadline for questions is Monday 4 November 2019. No personal communication with NACOSA, Beyond Zero or AFSA staff, about the proposal, will be entertained.
Important note
PRs reserve the right to amend this RFP, at any time prior to the RFP closing deadline. Any amendment issued shall be part of the RFP and shall be posted at the following website: https://www.aids.org.za/. It is the responsibility of the Bidder to visit and consult the relevant website, regularly, to ensure that it is aware of any amendment to the RFP.
Call for proposals: District service mapping of prevention programmes for men who have sex with men and transgender people in South Africa.
Beyond Zero (BZ) seeks to appoint a service provider to develop a map of services in each district included in the Programme. It is expected that the map will help BZ, Sub Recipients (SRs) as well as their Sub sub Recipients (SSRs) to strategically plan their prevention and education services and better refer Men who have Sex with Men (MSM) and Transgender Gender (TG) people living with or at risk for HIV, TB, STIs and other related services.
The service provider will be required to support sub-recipients to conduct district-level mapping, to identify and map relevant district level needs, community characteristics and size, infrastructure (including online and offline spaces, clinical and non-clinical services and stakeholders) required for effective implementation of packages of interventions proposed in the Men who have Sex with Men (MSM) and Transgender Gender (TG) modules in the South African HIV/TB Global Fund grant to the period of 2019-2022.
All proposals should be hand-delivered to Beyond Zero, 110 Moore Street, Quigney East London, Eastern Cape by 20 November 2019, no later than 12h00 (noon) South African standard time.
For detailed information, ToR and application procedures, follow the link below: